Table of Contents

Diocesan Administration Office
Chancery Office
Policies and Decrees

 


 
 

Diocesan Administration Office

Administrative Assistan : Pauline Vienneau
 

Our office manages the administration of temporal goods and financial accounts of the Diocese. 

Records and files managed by the Administration Office include:
• Payroll management for priests and diocese's lay employees,
• Accounts receivables and accounts payables,
• Health benefits accounts,
• Retirement savings plan for the priests and diocese's lay employees.

The Administration Office also lends support to the administrative assistants working at the parish leve in regards to :
• The various computer software programs used,
• The collecting of the annual parish financial reports, and
• The assurance of all necessary follow-ups.

Twice a year, the Administration Office organizes training sessions for parish administrative assistants. The employees of the Administration Office work in close collaboration with priests and parish staff.

• Documents to be kept for a period of 7 years
• Documents to be kept permanently
• Explanation of the billing of the Diocesan Tax

Here is a list of the reports that each parish must send to the Diocese on a yearly basis :
• Monthly mass report
• Annual mass report
• Start of year check list

 
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Chancery Office

Chancellor and Archivist : Father Régent Landry

In each diocese, the archives are first under the care of the Diocesan Bishop. Given the Bishop’s many responsibilities, the Code of Canon Law designates the Chancellor, whom  also holds the title of Diocesan Archivist, to help the Bishop fulfill his role. (Ref. Canon 482, 1)

• Canon Law and Diocesan Regulations from the Chancery Office

• Annual Statistics Form for our Christian Communities
• Certificate 1 - Baptism Certificate (For all active communities)
• Certificate 2 - Baptism Certificate (For parishes that have been closed)

Forms needed for the preparation of a mariage in a parish :

• Form 1 : Prenuptial Inquiry (a copy for each of the fiances)
     • Appendix to Form 1 : Explanatory notes for the prenuptial inquiry
• Form 5 : Petition and Rescript (for a marriage)
• Form 6 : Publications of Banns
• Form 7 : Inscription Certificate of a marriage in the Baptismal Register
 

 
 

Policies and Decrees

Diocesan Policy for Responsible Pastoral Ministries
           Diocesan Coordinator : Jennifer Pitre
Diocesan Supervisor and Responsible for Insurances : Father Keith Goldrup
 
     • Annex 1 : Volunteer Position Descriptions
     • Annex 2 : Requirements Grid for Screening Policy File
     • Annex 3 : Risk Evaluation Guide
     • Annex 4 : Control List of Installations
     • Annex 6 : Update - Volunteer File
     • Annex 7 : Update - Employy File
     • Sheet A : Attendance Sheet (Activities with Minors)
     • Sheet B : Attendance Sheet (Pastoral Interview RCIA)
     • Sheet C : Visit or Communion to a Private Home
     • Sheet D : Visit or Communion to an Institution or Residence
     • Form A : Volunteer Application
     • Form A1 : Employment Application
     • Form A2 : Interview Questionnaire
     • Form A3 : Reference Questionnaire
     • Form B : Employee or Volunteer Commitment
     • Form C : General Incident Report
     • Form D : Activity Program Waiver and Medical Release
     • Form E : Publication Consent Form
     • Form F : Transportation Authorization Form
     • Form G : Rental Agreement Form
     • Form H : Physical Installation Damage Report (Building or Other Parish Property)
 
 
Diocesan Policy and Regulations for Cemeteries
Diocesan Representative : Father Keith Goldrup
 
     • Apendix to Cemetery Regulations
     • Cemetary Lot Rental Agreement
 
 
Diocesan Policy and Regulations (Canon Law) for Financial Administration within a Parish
 

     • Annex 1 : Performance of Oath
     • Annex 2 : Confidentiality Agreement
 
 
Diocesan Policy - Priests'  Salaries, Honorarium and Fees
 
 
Diocesan Policy for Parish Lay Employees in the Diocese of Bathurst