Table of Contents

Diocesan Administration Office
Chancery Office
Policies and Decrees

 


 
 

Diocesan Administration Office

Administrative Assistant : Pauline Vienneau
 

Our office manages the administration of temporal goods and financial accounts of the Diocese. 

Records and files managed by the Administration Office include:
• Payroll management for priests and diocese's lay employees,
• Accounts receivables and accounts payables,
• Health benefits accounts,
• Retirement savings plan for the priests and diocese's lay employees.

The Administration Office also lends support to the administrative assistants working at the parish leve in regards to :
• The various computer software programs used,
• The collecting of the annual parish financial reports, and
• The assurance of all necessary follow-ups.

Twice a year, the Administration Office organizes training sessions for parish administrative assistants. The employees of the Administration Office work in close collaboration with priests and parish staff.

• Documents to be kept for a period of 7 years
• Documents to be kept permanently
• Explanation of the billing of the Diocesan Tax

Here is a list of the reports that each parish must send to the Diocese on a yearly basis :
• Monthly mass report
• Annual mass report
• Start of year check list

 
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Chancery Office

Chancellor and Archivist : Father Régent Landry

In each diocese, the archives are first under the care of the Diocesan Bishop. Given the Bishop’s many responsibilities, the Code of Canon Law designates the Chancellor, whom  also holds the title of Diocesan Archivist, to help the Bishop fulfill his role. (Ref. Canon 482, 1)

Canon Law and Diocesan Regulations from the Chancery Office
• Request Form for the Correction in a Register
Authorization Form to Divulge Information to a Third Party

Annual Statistics Form for our Christian Communities
Certificate 1 - Baptism Certificate (For all active communities)
Certificate 2 - Baptism Certificate (For parishes that have been closed)

Forms needed for the preparation of a mariage in a parish :

Form 1 : Prenuptial Inquiry (a copy for each of the fiances)
     • Appendix to Form 1 : Explanatory notes for the prenuptial inquiry
Form 5 : Petition and Rescript (for a marriage)
Form 6 : Publications of Banns
Form 7 : Marginal Annotation Notice (Inscription Certificate of a marriage in the Baptismal Register)
 

 
 

Policies and Decrees

Diocesan Policy for Responsible Pastoral Ministries
           Diocesan Coordinator : Jennifer Pitre
Diocesan Supervisor and Responsible for Insurances : Father Keith Goldrup
Diocesan Representative : Father Keith Goldrup
 
     • Apendix to Cemetery Regulations
     • Cemetary Lot Rental Agreement
     • Authorization Form for the Interment of Ashes in an Occupied Lot
 
 
Diocesan Policy and Regulations (Canon Law) for Financial Administration within a Parish
 

     • Annex 1 : Performance of Oath
     • Annex 2 : Confidentiality Agreement
 
 
Diocesan Policy - Priests'  Salaries, Honorarium and Fees
(See "Diocesan Policies and Regulations" binder)
 
Diocesan Policy for Parish Lay Employees in the Diocese of Bathurst
(See "Diocesan Policies and Regulations" binder)