Table of Contents
• Diocesan Administration Office
• Chancery Office
• Policies and Decrees
Diocesan Administration Office
Administrative Assistant : Pauline Vienneau
Our office manages the administration of temporal goods and financial accounts of the Diocese.
Records and files managed by the Administration Office include:
• Payroll management for priests and diocese's lay employees,
• Accounts receivables and accounts payables,
• Health benefits accounts,
• Retirement savings plan for the priests and diocese's lay employees.
The Administration Office also lends support to the administrative assistants working at the parish leve in regards to :
• The various computer software programs used,
• The collecting of the annual parish financial reports, and
• The assurance of all necessary follow-ups.
Twice a year, the Administration Office organizes training sessions for parish administrative assistants. The employees of the Administration Office work in close collaboration with priests and parish staff.
• Documents to be kept for a period of 7 years
• Documents to be kept permanently
• Explanation of the billing of the Diocesan Tax
Here is a list of the reports that each parish must send to the Diocese on a yearly basis :
• Monthly mass report
• Annual mass report
• Start of year check list
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Chancery Office
Chancellor and Archivist : Father Régent Landry
In each diocese, the archives are first under the care of the Diocesan Bishop. Given the Bishop’s many responsibilities, the Code of Canon Law designates the Chancellor, whom also holds the title of Diocesan Archivist, to help the Bishop fulfill his role. (Ref. Canon 482, 1)
• Canon Law and Diocesan Regulations from the Chancery Office
• Request Form for the Correction in a Register
• Authorization Form to Divulge Information to a Third Party
• Annual Statistics Form for our Christian Communities
• Certificate 1 - Baptism Certificate (For all active communities)
• Certificate 2 - Baptism Certificate (For parishes that have been closed)
Forms needed for the preparation of a mariage in a parish :
• Form 1 : Prenuptial Inquiry (a copy for each of the fiances)
• Appendix to Form 1 : Explanatory notes for the prenuptial inquiry
• Form 5 : Petition and Rescript (for a marriage)
• Form 6 : Publications of Banns
• Form 7 : Marginal Annotation Notice (Inscription Certificate of a marriage in the Baptismal Register)
• Declaration of Freedom to Marry due to lack of Canonical Form
Diocesan Coordinator : Jennifer Pitre
• Annex 1 : Volunteer Position Descriptions
• Annex 2 : Requirements Grid for Screening Policy File
• Annex 3 : Risk Evaluation Guide
• Annex 4 : Control List of Installations
• Annex 6 : Update - Volunteer File
• Annex 7 : Update - Employy File
• Sheet A : Attendance Sheet (Activities with Minors)
• Sheet C : Visit or Communion to a Private Home
• Sheet D : Visit or Communion to an Institution or Residence
• Form A : Volunteer Application
• Form A1 : Employment Application
• Form A2 : Interview Questionnaire
• Form A3 : Reference Questionnaire
• Form B : Employee or Volunteer Commitment
• Form C : General Incident Report
• Form D : Activity Program Waiver and Medical Release
• Form E : Publication Consent Form
• Form F : Transportation Authorization Form
• Form G : Rental Agreement Form
• Form H : Property accident insurance report
Diocesan Policy and Regulations for Cemeteries
• Apendix to Cemetery Regulations
• Update concerning cemeteries - October 2020
• Cemetary Lot Rental Agreement
• Authorization Form for the Interment of Ashes in an Occupied Lot
• Request for the disinterment of an urn
• Information Pamphlet regarding ashes and cremation
Diocesan Policy and Regulations (Canon Law) for Financial Administration within a Parish
• Annex 1 : Performance of Oath
• Annex 2 : Confidentiality Agreement
Diocesan Policy - Priests' Salaries, Honorarium and Fees
(See "Diocesan Policies and Regulations" binder)
Diocesan Policy for Parish Lay Employees in the Diocese of Bathurst
(See "Diocesan Policies and Regulations" binder)